Submission of catalogues for checking and inclusion in the database can be done in several ways, the workspave-route or the PDF-route. Due to the increasing number of catalogs, as indicated in the 2022 Newsletter, checking a catalog block via the workspace route will cost €4.00 per block (excluding VAT, with a starting rate of a minimum of 10 blocks). This amount is indexed annually on January 1st.
In both cases, the intention is to enter the catalog blocks as completely as possible, including the type number. The editors are not supposed to do this. The editors' role is strictly to verify the correct types (and provide comments on the dating, if necessary). In drawings, reconstructed parts should be colored gray instead of black, and hand-formed additions should be colored white instead of black. Turned objects should be colored black at the fracture. Photo and drawing files do not need to be reduced in size (unless they are larger than 2400 dpi). Files are automatically reduced in size.
Preferably, the creator of the catalogue will ensure that the objects enter the Deventer System directly via their workspace, as this saves a lot of data entry time later. This is possible with the subscription form Workspace and can be done in two ways.
Workspace-route
a) For small complexes, it is usually most convenient to enter data directly into the database, where the aim is to enter the catalogue blocks with as much detail as possible, including type number. It is our intention that the editors that the editors don't have to do this. Editing is for ensuring that the types are correct (and possibly comments on dating). In drawings, reconstructed parts should be grey, not black, and hand-formed additives should be white, not black. Thrown objects are coloured black on the section. Photo and drawing files need not be reduced in size (unless they are over 2400 dpi). They will be reduced in size automatically. However, with large image files, keep in mind that your own workspace will fill up faster. When the catalogue is approved, the finds that have been entered are transferred to the master database. The workspace will be empty again.
b) When dealing with large complexes, it is advisable to import the data as an Excel spreadsheet. Be sure the database column names correspond to the usual data contained in a catalogue block. A format is available at the website.
N.B. In both cases, an export from the Deventer System to an Indesign catalogue is possible. This means the catalogue no longer needs to be created separately. However, the scaling of the images will require manual work in the Indesign file.
The import and export functionality were designed by Jort Maas as part of the North-South Line project. This videotutorial explains how to export to Indesign.
PDF-route
Those who do not have a Workspace subscription, but a Retrieval subscription, can submit a PDF for checking. In this case, the photos and drawings with corresponding catalogue numbers should be supplied separately. These data will then be entered into the database. We currently have a volunteer for this. In the future, fees will likely be charged for this.
Old Publications
The Deventer System contains more than 26,000 objects from 400+ publications. Besides publications of new find complexes the Deventer System also welcomes old publications that have been renumbered to the Deventer System. Preferably, these are well-dated find complexes or pottery waste. The Corpus Medieval Pottery episodes have already been included and a start has also been made on including pottery waste.
For large catalogues, it is advisable to contact the editors in advance to develop a submission plan.